The 2nd International Conference on Advanced Technology of Electrical Engineering and Energy

Presentation Instruction

Author Video Instructions

We have opted for a format where each contributed presentation will take the form of a pre-recorded video, available during the original dates of the conference and on-demand after the conference concludes.

As a basis for the live programming, please be available and prepared for your live presentation and be ready to present and answer a live Q&A with attendees following your talk. We request a span pre-recorded version of your presentation in the case of technical difficulties.

We request you to prepare and upload a video of your presentation, consisting of a brief introduction with a webcam, if desired, followed by voice-over slides for your presentation. This will be posted within your presentation time slot on the ATEEE 2023 on-demand virtual platform. Please note that the file must be a video file in MP4 format (more details below).

Our recommended approach to record a compatible video from the content displayed on your computer screen and voice recording via the computer microphone is to record the presentation using Zoom, available to users on most platforms and in most countries. (in this method, you can show your face via webcam (if you'd like).)

Instructions for recording your presentation


For Authors located in China who are unable to access Zoom for free, we recommend using the free software OBS(, which allows also to capture yourself simultaneously while speaking and your slides.


In order for videos to be verified by the technical program committee, there is considerable urgency in preparing and uploading your video. Accordingly, we ask that you please finalize your video no later than September 12th. This is a HARD DEADLINE. Presentations will not be accepted after this date.

Guidelines for preparing your video

Recommended Encoding Settings

- Format: MP4
- Compression: H.264 (AAC for Audio)
- Resolution: Minimum height of 480 pixels
- Aspect Ratio: 16:9
- Frame Rate: Content should be encoded and uploaded in the same frame rate it was recorded. Common frame rates include: 24, 25, 30, 48, 50, 60 fps
- Bitrate: Variable

File Size

- 15 minutes: 150 MB or less
- 5 minutes: 50MB or less

File Naming Convention

- Video should be named "ATEEE2023-(Paper digit ID#).mp4"

Please note the final specifications will be checked at the time of submission and files not compliant may not be uploaded.

Please be sure the video includes the title of the paper, the authors, and a mention of ATEEE 2023.

Slide Guidelines

The format is free at each delegate's discretion.

PPT file should be named "ATEEE2023-(Paper digit ID#).pptx"

Download the template here.

On-site Conference Instruction

 Participants' presentations are divided into different sessions based on the conference topics; participants should find the fitting session room and be there at least 3 minutes earlier to copy their ppt/pdf presentation into the laptop and get ready. Then the session chair will start the session on time, and give a grade to each presentation, which should be within 15 minutes, including Q&A.

 A maximum of 15 minutes total, including speaking time and discussion. Please make sure your presentation is well-timed. Please keep in mind that the program is full and that the speaker after you would like their allocated time available to them.

 You can use a USB flash drive (memory stick); make sure you scan your computer for viruses. Each speaker is required to meet her/his session chair in the corresponding session rooms 10 minutes before the session starts and copy the slide file (PPT or PDF) to the computer. It is suggested that you email a copy of your presentation to your personal inbox as a backup. If for some reason the files can't be accessed from your flash drive, you will be able to download them to the computer from your email.

 Please note that each session room will be equipped with an LCD projector, screen, point device, microphone, and a laptop with general presentation software such as Microsoft PowerPoint and Adobe Reader. Please ensure that your files are compatible and readable with our operation system by using commonly used fronts and symbols. If you plan to use your own computer, please try the connection and make sure it works before your presentation.

 Movies. If your PowerPoint files contain movies, please make sure they are well formatted and connected to the main files.